THE CONSTITUTION OF THE UK RC LASER ASSOCIATION
Adopted 12 October 2002 and amended (November 2004 and May 2011)
1.1 The name of the Association is the UK RC LASER ASSOCIATION hereinafter referred to as “the Association”.
2.1 To encourage, support and promote RC Laser sailing in the United Kingdom.
2.2 To ensure adherence 10 the class rules so as to maintain the one design concept of the class
3.1 The address of the Association shall be specified by the Executive Committee (see 15.3)
4.1 Membership of the Association shall be open to all owners and other interested persons upon application to and acceptance by the Secretary and upon payment of the current annual subscription.
4.2 There shall be three categories of membership
4.2.1 Full Membership for registered owners
4.2.2 Associate Membership for non registered owners who wish to be kept informed about the RC Laser class
4.2.3 Junior Membership for persons who will not have reached the age of 18 at the end of the current membership year.
5.1 The Executive Committee shall determine annual subscriptions payable to the Association.
5.2 Subscriptions are due on 1at January each year and all members whose subscriptions remain unpaid after 31s1 January each year shall cease to exercise any rights of membership while such subscriptions remain unpaid.
5.3 The subscription of members first Joining the Association between October 1st and December 31st in each year shall cover the period up to December 31st of the year following.
6.0 EXECUTIVE COMMITTEE
6.1 The Executive Committee shall consist of no more than four elected persons plus a nominated representative of the UK importer who shall have full voting rights whether or not he/she is a fully paid up member of the Association. Each nominee for the Executive Committee shall be proposed by one and seconded by another full member at or before a general meeting of the Association, which meeting shall normally be the Annual General Meeting.
6.2 The Executive Committee shall appoint a President.
6.3 The Executive Committee shall appoint a Class Secretary/Chairman, Racing Secretary, and Membership Secretary/Treasurer from amongst its members. The duties of Membership Secretary may include those duties of a Treasurer and Registrar.
6.4 The Executive Committee shall meet at least once per calendar year alternatively as often as is necessary to carry out its duties .
6.5 A quorum for any meeting of the Executive Committee shall be two.
6.6 The Executive Committee shall have the power to co-opt to its membership, temporarily or for the duration of its office, one further Full Member of the Association.
6.7 The Executive Committee shall manage the affairs of the Association in accordance with the Constitution.
7.0 ANNUAL GENERAL MEETING
7.1 An annual general meeting of the Association shall be held during each calendar year at a date and at a venue to be decided by the Executive Committee.
7.2 60 days notice of such meeting shall be given in writing and/or by e-mail to each registered member at his or her last known contact address.
7.3 The Membership Secretary/Treasurer shall receive all items for inclusion on the agenda for the meeting 30 days prior to the date nominated for the meeting.
7.4 The agenda shall be circulated to all members of the Association at his or her last known contact address at least 14 days before the meeting.
8.0 SPECIAL GENERAL MEE7ING
8.1 A Special General Meeting may be called by the Executive Committee or by the Secretary at the written request of 6 full members.
8.2 Should such a written request for a Special General Meeting be received the meeting shall be arranged within 60 days of receipt.
8.3 30 days notice of such meeting shall be given in writing and/or by e-mail, to each registered member of the Association at his or her lest known contact address. The agenda for the meeting shall be Included with the notice of meeting.
9.1 The quorum for an Annual or Special General Meeting shall be six full members.
10.1 At all meetings of the Association, the President, or failing him, the Class Secretary/Chairman, shall take the chair.
10.2 In the event of the absence by both the President and the Class Secretary/Chairman, the meeting shall elect a chairman.
11.0 AMENDMENT TO THE CONSTITUTION
11.1 Any proposed amendment to the Constitution shall appear on the Agenda of the General Meeting at which it is voted on (see 12.6).
12.0 VOTING AT GENERAL MEETINGS
12.1 Only Full Members of the Association who are in good standing and who are owners of RCLasers shall be able to vote on any matters of the Association.
12.2 Eligible voters may vote in person, by post, or e-mail vote or by proxy,
12.3 Proxy votes shall be accepted if a proxy letter, signed by the eligible voter is received by the Membership Secretary before the Meeting.
12.4 Postal or e-mail votes shall only be accepted if delivered to the Membership Secretary before the Meeting.
12.5 Except for items shown in 12.6 amendments motions and elections shall be decided by a simple majority. The Chairman of the meeting shall have a casting vote only.
12.6 Amendments to the Constitution, ratification of expulsion from the Association and matters regarding the dissolution of the Association shall only be passed when at least two-thirds of those voting are in favour of the motion.
13.1 The Treasurer shall control the funds of the Association as directed from time to time by the Executive Committee.
13.2 Proper records of account shall be kept and a statement of account shall be presented at the Annual General Meeting.
13.3 The financial year shall run from October 1st to September 30th of the following year.
14.1 Any member who, after due warning has been given by the Executive Committee in writing, persistently behaves in a manner that brings the Association into disrepute, may. by an unanimous decision of the full Executive Committee, be called upon to resign from the Association and. In the event of refusal to resign, shall be expelled.
14.2 In the event of expulsion of the member the member-may appeal against the decision of the Executive Committee to a general meeting. Such appeal must be received by the Membership SecretaryITreasurer not later than 14 days after the dale of the notice requesting the expulsion of the member concerned.
14.3 Any decision by the Executive Committee to expel a member shall be ratified at the next General Meeting of the Association.
15.0 LEGAL STATUS
15.1 The law applicable to this constitution shall be the law of England.
15.2 The Executive Committee shall from time to time appoint an address to which all legal processes may be served on the Association and to which notices and correspondence may be addressed.
15.4 The President of the Association or his nominee shall execute all legal documents on behalf of the Association.
16.1 Every member of the executive Committee or other officer of the Association shall be entitled to be indemnified out of the assets of the Association against all losses or liabilities which he may sustain or incur in the execution of the duties of his office or otherwise in relation thereto and no member of the Executive Committee or other officer shall be liable for any loss damage or misfortune which may happen to or be incurred by the Association in the execution of the duties of his office or in relation thereto.
17.0 DISPUTE RESOLUTION AND BINDING AGREEMENTS
17.1 In any unresolved dispute the Executive Committee shall consult with the parties in an attempt to resolve the matter by reaching consensus.
17.2 If the parties are then unable to reach consensus, the matter shall be decided by the President of The Association.
18.1 The Association may be dissolved only at a General Meeting called for that purpose.
18.2 In the event of dissolution, the income and property of the Association shall be applied solely towards the promotion of its objectives and no portion thereof shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise to the members of the Association, provided that nothing here in contained shall prevent the payment in good faith of reasonable remuneration to any officer of the Association or to any member thereof In return for any services actually rendered to the Association.
18.3 Upon its dissolution, the assets of the Association remaining after the satisfaction of all its liabilities shall be given or transferred to the International RC Laser Association or some other body to be decided at the meeting.
19 ASSOCIATION EVENTS
19.1 The EC shall be responsible for nominating one event in each calendar year to be known as the “UK RC Laser Championship” (Nationals).
19.2 The EC shall be responsible for nominating a number of events (minimum 3) in each calendar year to form a “Ranking” series of events.
19.3 The EC shall determine the rules that shall apply to these Association Events.
19.4 Competitors at these events shall be paid-up Members of the Association.
19.5 Any club or group of Full Members may apply to have an event nominated as an Association Event.
20 CLASS RULES
20.1 Full and Associate Members’ requests for consideration of changes to the Class Rules may be made only to the Executive Committee in the UK. Direct contact with the designer or the International Class Association in the USA is discouraged.